privacy policy
introduction
Data Collection
Data Storage & Security
Data Usage
Client Rights (GDPR Compliance)
Third-Party Data Sharing
Cookies & Website Tracking
Contact Information
Policy Updates
Welcome to Time To Be You. Your privacy is important, and I am committed to protecting your personal data in line with UK GDPR regulations. This policy explains how I collect, store, use, and protect your information.
By using my services or website, you agree to the collection and use of your data as described in this policy.
What Data is Collected?
Personal Details – Name, email, and phone number collected for booking, scheduling, and communication purposes.
Basic Demographic Information – May be collected to support individualised client care and tailor sessions to personal needs.
Health & Emotional Background – Collected via the onboarding form at the time of booking the first consultation. Clients provide explicit consent by completing and submitting this form before their first session.
Session Notes & Progress Tracking – Minimal notes may be taken for continuity and service quality.
Payment & Invoicing Data – Payment details are collected only when necessary and managed securely by Stripe, PayPal, and QuickBooks.
Website Usage Data – Non-identifiable data such as IP addresses, browser type, and website interactions for analytics purposes.
How is Data Collected?
Directly from you (via booking forms, emails, intake forms, or during sessions).
Automatically through website cookies (see Cookies & Website Tracking section below).
Through third-party services (e.g., payment providers processing your payments securely).
I take data protection seriously and store client data securely:
Digital Storage Only – No physical records are kept.
GDPR-Compliant Cloud Services – Data is stored using encrypted cloud storage.
Strict Access Control – Only authorised personnel (me) can access your data.
Data Retention Period – Client data is kept for seven years to comply with legal requirements.
Secure Disposal – After the retention period, digital records are permanently deleted.
Your data is used only for:
Service Delivery – Booking, follow-ups, and personalised sessions.
Communication & Updates – Sending session reminders, relevant updates, or policy changes. (You can opt out at any time.)
Feedback & Improvement – Client feedback may be requested, with explicit consent obtained for public testimonials or Google reviews.
Legal & Compliance – Fulfilling obligations such as tax or regulatory requirements.
Analytics – Aggregated data (with no personally identifiable information) may be used to improve services and website functionality.
Your data is never sold or shared for marketing purposes.
You have rights over your personal data, including:
Access – You can request a copy of the data held about you.
Correction – You can update incorrect or outdated personal details.
Deletion – You can request data deletion, subject to legal retention requirements.
Restriction of Processing – You can ask for processing to be limited in specific cases.
Objection to Marketing – You can opt out of communications at any time.
Data Portability – You can request a copy of your data in a structured format for transfer.
To exercise any of these rights, please contact me.
I only share data when necessary for business functions, ensuring all providers comply with GDPR regulations. These include:
Online Payment Providers – Stripe & PayPal process transactions securely. Stripe Privacy Policy | PayPal Privacy Policy
Invoicing Services – QuickBooks handles invoices securely. QuickBooks Privacy Policy
Website Hosting – Squarespace manages website analytics & cookies. Squarespace Privacy Policy
Legal Requirements – Data may be disclosed where legally required (e.g., safeguarding concerns).
Cookies are small text files that improve website functionality and user experience. Time To Be You uses cookies for:
Essential Operations – Session management & security.
Analytics & Performance – Understanding website usage (via Squarespace).
Third-Party Integrations – Payment processing, social media buttons, or embedded content.
By using the website, you consent to cookies. You can manage cookie preferences in your browser settings. For more details, see Squarespace’s Cookie Policy.
If you have any questions about this policy or your data, please contact:
Email: hello@timetobeyou.uk
This Privacy Policy may be updated periodically to reflect legal or business changes. The latest version will always be available on my website. Please review it regularly.
By using my services or website, you confirm that you have read, understood, and agreed to this Privacy Policy.